Solicitations Close: May 3, 2013
QAT Global, a long term partner with the State of NV is seeking a Project Manager to develop a feasibility plan for creating a Statewide SLDS and facilitate the exchange of data including assignment of a unique state personal identifier to individuals with the different agency databases. Position will need to be onsite in Carson City, NV for 50% of the project.
The Project Manager will put in place the plans, people, processes and products that will enable:
Development of a matching hub that will assign a unique state personal identifier to Nevada individuals so that students, teachers, and workforce individuals can be followed through their enrollment in Pre K-12 and postsecondary education, and into the workforce; and Develop a feasibility study that includes technical recommendations, location, cost estimates, and next steps towards the development of a statewide SLDS that will link data between education agencies, the workforce, and other agencies as identified by the P-20 Governance Council.
Develop an efficient and secure data hub to foster the matching of data necessary to assign a unique state personal identifier. The identifier is the first step that will link data across agencies, including the Department of Education (DOE), Nevada System of Higher Education (NSHE), and the Department of Employment, Training and Rehabilitation (DETR).
In coordination with NDE, NSHE, and DETR, determine the optimum technical specifications of an SLDS that will enable data sharing between the agencies, location of the SLDS if a centralized system is recommended, location of the matching hub, cost estimates, next steps that will lead to the development of a statewide longitudinal data system, and sustainability costs dependent upon the recommended location of the SLDS and/or matching hub.
Establish the integration of existing NDE longitudinal K-12 data system, NSHE student data warehouse and the DETR employment database.
Determine the most effective architecture and cost required to establish the matching hub and ultimately a statewide SLDS.
Assure the matching hub and related architecture will facilitate the future ability to provide a method to query and return NDE, NSHE and DETR data in a common data format.
Establish appropriate data security and documentation protocol.
Become more transparent and responsive to internal, external interests.
Prepare feasibility study reports by conducting an in-depth Needs Assessment of a cross agency system used by multiple agencies/departments for matching individuals, assignment of unique id, and the recommended structure for data sharing amongst multiple state agencies.
The feasibility study report must include technology recommendation, use logic and reasoning to identify the strengths and weaknesses of alternative solutions and cost estimate for development and maintenance of the system.
Project Manager must perform all activities to the agreed upon project plan/schedule.
Prepare feasibility study reports by conducting an in-depth technical Needs Assessment at the NDE, NSHE, and DETR to determine current system configurations and platforms, data elements to be exchanged or linked, barriers that may need to be removed to establish a statewide SLDS and facilitate the exchange of data necessary to assign individuals a unique state personal identifier. The feasibility study report must include long range planning documents to project the growth of Statewide SLDS capability with technology recommendations and alternative solutions. The report should clearly define timelines and cost estimates for each phase and deliverables identified including the sustainability cost. The document should also include examples from other States, best practices and lessons learned.
Interview customers to gather business requirements and be able to present the findings by preparing clear and concise written instructions to audiences with varying levels of understanding; Be able to run the meeting and requirement gathering sessions; Be able to evaluate systems, reviewing existing systems, programs and operations and providing recommendations; Be able to document the existing technology infrastructure; Be able to define and documents functional and non-functional requirements, dissects high-level information into details and be able to communicate details in a manner understood by relevant audiences; Be able to analyze and evaluate data and information to formulate conclusions and courses of action; Be able to adapt to changes in priorities, work assignments and other interactions; Be able to document the existing process and workflow and also be able to create system flow diagrams; Collaborate with the Project Manager on tasks related to the planning, scheduling and coordination of project activities; Be able to analyze and understand the existing data models and reports; Maintain productive working relationships across organizational boundaries; Provide regular status report and update to the project team; and Be able to analyze situations quickly and objectively and determine a proper course of action; use appropriate independent judgment to make decisions of a technical, management and/or administrative nature in support of agencies goals and objectives.
Conduct an in-depth technical Needs Assessment at the NDE, NSHE, and DETR to determine current system configurations and platforms, data elements to be exchanged or linked, barriers that may need to be removed to establish a statewide SLDS and facilitate the exchange of data including assignment of a unique state personal identifier to individuals within the different agency databases. The purpose of this study is two-fold. First, the study will focus on the data systems currently in use in the NDE, NSHE and DETR to determine the platforms in use, software and versions, identification of databases, database schemas, data retention standards, data collection and reporting requirements, security schemas, internal agency governance policies, and communication structures in use. Standards will include but are not limited to normalization structure, table and column naming, data types and length.
A data dictionary providing all master data element names, descriptions, size and owner (i.e., steward), should be developed and used for all future development. The deliverable associated with this action will be to develop a formal systems requirement document to be used to draft the Request for Proposal to design and construct the data exchange system. This would include but is not limited to such items as an entity relationship diagram (ERD) to show how the systems and tables interact with each other, a dataflow diagram to show how data moves through the systems, and data mapping diagrams from input to the database that shows how every field entered into the system is stored on the database.
The second deliverable associated with this goal is to produce a long range planning document to project the growth of Statewide SLDS capability. Included in this report should be clearly defined next steps with timelines and cost estimates for each future phase identified. This document is to be used as a planning tool for the P-16 Council and State Legislature to prioritize future SLDS projects and procure necessary funding sources. This long range plan should be broken down into manageable phases that would align with the State budget process or the availability of Federal funding. The document should include examples from other States, best practices and lessons learned from each as well as examples of how those solutions would be implemented in Nevada. It should also identify data sets that may exist in other State or Federal agencies that could be used to expand the capacity of the SLDS.
Documentation of the existing process and workflow and system flow diagram.
Review current data management/information processes and make recommendations for improvements.
The consultant must have experience preparing and writing feasibility study reports by enabling him/her to conduct an in-depth technical Needs Assessment at the Nevada Department of Education (NDE), Nevada System of Higher Education (NSHE), and the Department of Employment, Training and Rehabilitation (DETR) to determine current system configurations and platforms, data elements to be exchanged or linked, barriers that may need to be removed to establish a statewide SLDS and facilitate the exchange of data necessary to assign individuals a unique state personal identifier and exchange data for cross-agency research and reporting.
Effectively plan, develop, and create feasibility study reports by conducting an in-depth needs assessment of a cross agency system used by multiple agencies/departments
- Previous State Government experience in either the Department of Education or Workforce/Unemployment Departments.
- Knowledge and experience of cross agency system involving longitudinal data systems and data integration on both the technical and administrative levels; Experience coordinating work among multiple State agencies and disparate systems; Experience preparing and writing feasibility study reports by conducting an in-depth needs assessment of agency systems used by multiple agencies/departments for matching individuals and possible creation and assignment of unique id; Experience documenting the technology infrastructure of agencies/departments and business requirements for making technology recommendations and cost estimates; and Experience or familiarity with Educational Longitudinal Data Systems and/or Workforce Data Systems.
- Familiarity with the Federal Education Privacy Rights Act
- Familiarity with Data Matching Hub application
- Previous Large-scale MSSQL or ORACLE database applications
- Knowledge of standard concepts, practices and procedures within the domain of data warehousing, business intelligence and secure data exchange.
- Previous experience in Business modeling tool, process and workflow modeling tool
- Strong experience with large-scale database applications like MSSQL Server and/or ORACLE; Familiarity with standard concepts, practices and procedures within the domain of data warehousing, business intelligence and secure data exchange; Experience with cross platform data exchange systems; and Experience with business modeling tools, process and workflow modeling, creating system flow diagrams.
Interested candidates please send your resume to firstname.lastname@example.org (there is an underscore between brent and hodgen)